This position handles accounts payable inquiries to facilitate accurate and timely account records.

1. Process handwritten credits to ensure accurate and timely information for customer accounts.
2. Research customer and Sales Department inquiries regarding charges, credits, and billing to facilitate the flow of accurate and timely sales and collections efforts.
3. Assist with any other office duties as requested, such as switchboard, to facilitate timely and accurate flow of financial information.
4. Handle freight bills and 3^rd party payments, verify accuracy and manually key into system.
5. Correspond with CMs, buyers and vendors to resolve issues with discrepancies. Research through system to determine if credit is needed
6. Reconcile all invoices, both paper and electronic, balance invoices and submit for payment
7. Acts as backup to Lead Accountant and assists with corrections and flagging discrepancies in payments
8. Ensures completion of vouchers timely for month and year end closings
9. Responsible for accurate, timely processing and balancing of credits daily
10. Gathers weekly credit totals and compiles for leadership visibility
11. Responsible for vendor maintenance, corresponds with vendor to ensure accuracy of account information; answers questions on shortages/overages of payments
12. Assist with maintaining the mailroom to ensure mail is distributed daily and the bags are replenished as needed.

1. Associate degree or equivalent experience.
2. Data entry, ten key, accounting knowledge, Microsoft Excel and Word, and experience with PCs.
3. Demonstrate a sense of urgency and commitment.
4. Must be able to work under pressure and meet deadlines.
5. Ability to learn quickly and adapt to a changing and challenging environment.
6. Proficient math, analytical, and organization skills.
7. Effective phone skills.